The Royal Oak Inter-Club Council is a community coalition of volunteer and professional service
groups whose autonomy and diversity are recognized. The purpose of this organization shall be to
provide regular communication among members through a forum for the exchange of ideas and
information and to provide a structure through which their effectiveness may be increased.
Articles of Association
a. Membership in the Royal Oak Inter-Club Council may be comprised of any Royal Oak
area civic service organization, agency or elected official or board; who serve the
community and support the purpose of this organization.
b. All applications for membership must be accepted by a majority vote of the Board of
c. Each member organization may be represented on the Council by two of its members. These
representatives shall be named by the member organization and the names submitted in writing
to the Board of Directors prior to September 1st of each year. There shall be no restriction on
the number of terms a representative may serve.
d. Each member organization shall be entitled to one vote in matters coming before the council.
2. Board of Directors
a. The activities of this organization shall be directed by a Board of Directors consisting of a
President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer, and two (2)
Members-at-large, plus the immediate past President.
3. Duties of Officers
a. The President shall supervise the organization's affairs and activities and shall preside at all
meetings of the Council and the Board of Directors. The President shall be responsible for
providing each member organization with three (3) copies of an annual Membership
Directory by the October meeting.
b. The Vice-President shall preside at Council and/or Board of Directors meetings in the
absence of the President. The Vice-President shall work with the President on all affairs
of the Organization, and shall be responsible for arranging monthly programs. The Vice-
President shall keep a record of all standing reservations and inform those responsible for
the luncheon of the final count of those attending.
c. The Recording Secretary shall keep a permanent record of the minutes of all regular and special
meetings. The Recording Secretary shall be the custodian of all official records of the
d. The Corresponding Secretary shall prepare a monthly mailing to the membership, which
shall include; The Calendar of Events, the minutes, the treasurer's report, and information on
the meeting location, price of lunch and program details.
e. The Treasurer shall prepare an annual budget for the Board of Directors to be presented
to the Council for approval at the June meeting, shall issue notices of annual dues payable
and be responsible for the collection thereof and shall keep the books of the organization
and disburse funds as approved by the Board of Directors. Funds of this organization
shall be withdrawn from the bank where deposited by signature from any two (2) of the
following individuals: President, Treasurer, Vice-President, or the Recording Secretary.
f. The Members-at-Large shall be available to the President as needed.
4. Nominations and Elections
a. A Nominating Committee, consisting of three (3) members shall be appointed by the
President no later than the February meeting. The Nominating Committee shall present
the slate of officers at the March meeting.
b. Each individual holding office in the organization shall be a member in good standing and
an official representative of his/her member organization at the time of their election.
There shall be no more than one (1) director elected from any member organization and
each shall hold office for a period of one (1) year, or until a successor is duly elected and
qualified. NO individual shall be eligible for the same office for more than two (2)
consecutive full terms.
c. The annual election of officers of this organization shall be held at the April meeting and
notice of the meeting shall be mailed to each representative and alternate at least ten (10)
days before the meeting. Nominations for the offices maybe made from the floor with
the prior consent of the nominee.
d. Voting shall be by individual secret ballot and each member organization shall cast one (1)
ballot. Proxies will NOT be recognized. In the event of a single slate, a voice vote is
e. Installation of the Board of Directors shall be held at the June meeting and the Directors
shall take office on July 1st following the election.
a. A vacancy in the Board of Directors shall be filled by appointment by the President,
subject to the ratification of the Board of Directors, such appointee to serve for the
remainder of the term of the individual being replaced.
b. A vacancy in the office of the President shall be filled by the Vice-President. In the event
the Vice-President is unable to assume the office of President, the Board of Directors shall
appoint a President from among its members.
a. This organization shall hold regular meetings on the 2nd Friday of each month, except the
months of July and August (unless rescheduled by the Board of Directors). A quorum shall
consist of a majority of the membership.
b. Meetings of the Board of Directors shall be held at the call of the President. At all
meetings of the Board of Directors, a quorum shall consist of a majority of the Board.
c. Special meetings of this organization may be called by the President or Recording
Secretary at the request of at least half of the Board Members. All member organizations
represented shall be notified of such meetings in advance.
7. Dues and Fiscal Year
a. There shall be annual dues determined by the membership at the May meeting. These dues
shall provide for the membership from July 1st through June 30th of the following year and
are payable before July 1st.
(Amended May 12,2006)
b. The fiscal year shall begin on July 1st and end on June 30th of the following year.
(Amended May 12,2006)
8. Parliamentary Authority
a. The current addition of Robert's Rules of Order Newly Revised shall govern the proceedings
and all meetings of this organization.
a. The Articles of Association may be amended by a 2/3 vote of the member organizations at any
general or special meeting where a quorum is present, providing written notice of the
proposed action has been given to the membership at least ten (10) days prior to the meeting.
Presented: July 14,1989
Adopted: August 11, 1989
Amended: May 12,2006